Privacy Policy

Last updated: January 2025

1. Controller

Freimi Oy
Business ID (Y-tunnus): 3573291-4
Contact person: Aija Peltola
Email: aija@freimi.com

2. Personal Data We Collect

We collect the following types of personal data:

  • Contact information: Name, email address, phone number (when you contact us or book a meeting)
  • Website usage data: Information about how you use our website, collected through analytics tools
  • Communication data: Messages and correspondence you send to us
  • Project information: Information related to projects and services we provide to you

3. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To communicate with you and respond to your inquiries
  • To provide our design and consulting services
  • To schedule and manage meetings and appointments
  • To improve our website and services
  • To comply with legal obligations

4. Legal Basis for Processing

We process your personal data based on:

  • Consent: When you provide your information voluntarily (e.g., booking a meeting, contacting us)
  • Contract: To fulfill our contractual obligations when providing services
  • Legitimate interest: To improve our services and website functionality
  • Legal obligation: To comply with applicable laws and regulations

5. Data Sharing and Disclosure

We do not sell your personal data. We may share your data with:

  • Service providers: Third-party services we use (e.g., Calendly for scheduling, analytics tools) that process data on our behalf
  • Legal requirements: When required by law or to protect our rights

All service providers are required to handle your data in accordance with applicable data protection laws.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Project-related data may be retained for the duration of our business relationship and for a reasonable period thereafter for legal and business purposes.

7. Your Rights

Under GDPR and Finnish data protection law, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your personal data
  • Restriction: Request restriction of processing
  • Data portability: Receive your data in a structured format
  • Object: Object to processing of your personal data
  • Withdraw consent: Withdraw consent at any time where processing is based on consent

To exercise these rights, please contact us at aija@freimi.com.

8. Cookies and Analytics

Our website uses cookies and analytics tools (such as Google Analytics and ContentSquare) to understand how visitors use our site. You can control cookies through your browser settings. For more information about our use of cookies, please contact us.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

10. International Transfers

Some of our service providers may process data outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards are in place to protect your data in accordance with GDPR requirements.

11. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

Freimi Oy
Aija Peltola
Email: aija@freimi.com
Business ID: 3573291-4

You also have the right to lodge a complaint with the Finnish Data Protection Ombudsman (Tietosuojavaltuutetun toimisto) if you believe your data protection rights have been violated.